Our governance policies
Members approved the governance-policy direction at the 28 October 2026 AGM. This public edition explains the responsibilities and safeguards for conflicts of interest, financial management, safeguarding, privacy, complaints and program oversight.
Conflicts of interest and related parties
Committee members and anyone exercising delegated authority must disclose actual, potential and perceived conflicts when appointed, when circumstances change and before affected decisions. These may involve family, friendships, employment, referrals, funding, premises or other business interests.
A confidential register records the nature of each interest and the management action. An interested person must not approve their own payment, contract or benefit. The committee obtains an unconflicted decision and records the rationale, with independent advice where appropriate.
Transactions with associated organisations, including Neurodivergent Empowered, must preserve legal and financial separation, public benefit and appropriate authorisation. Conflicts are not automatically misconduct; failure to manage them responsibly is the concern.
Financial management, donations and grants
- The Treasurer maintains accurate receipts, expenditure, bank reconciliation, financial statements, grant conditions and required records.
- Budgets, delegated expenditure and grant commitments require lawful committee oversight and appropriate supporting invoices or receipts.
- Founder-paid supplier expenses must be recorded only with clear documentation and an appropriate accounting basis; volunteer hours are not automatically cash income.
- Related-party transactions require independent review and proper conflict management.
- Resources belonging to Neurodivergent Empowered or another organisation must not be misreported as Association funds, activities or obligations.
- Financial statements and required verification are prepared for the AGM and regulatory reporting.
Safeguarding, duty of care and inclusion
Activities must be accessible, trauma-aware, neuroaffirming, LGBTIQA+-affirming and appropriate to each participant's age and circumstances. Role-based screening, induction, safe recruitment, supervision, consent, incidents and escalation are applied according to actual responsibilities and legal requirements.
For children and young people, specific attention is given to safe participation, guardian requirements, assent, privacy, emergency arrangements and reporting duties. Read the public safeguarding statement.
Privacy, choice and information security
We minimise information collected, protect identity and contact preferences, and do not automatically exchange participant records with partner organisations. Sensitive information is only shared with an appropriate lawful basis and security safeguards. Read the privacy statement.
Complaints and grievances
People may raise concerns in accessible formats, including with a supporter. Complaints affecting a committee member or associated organisation are referred to an appropriate unconflicted reviewer. Statutory member disputes follow the current registered rules. Read the complaints process.
Program quality and risk
Each program identifies the LGBTIQA+-specific charitable purpose, intended need, beneficiary choice, safeguards, facilitator competence and approved resources. The committee reviews program feedback, incidents, participant access, volunteer capacity and financial risk.
Governance status
The committee is responsible for policy oversight. The 28 October 2026 AGM approved the updated direction; editorial finalisation of policy wording and subsequent legal or regulatory steps are distinct from the meeting approval date.
This is the public-facing edition of governance policies. Internal interest registers, security settings, confidential meeting records and personal information are not published. The legally operative registered rules prevail where a revised constitutional provision still awaits Queensland registration.